Creating Your Event Itinerary

Today, I'll show you exactly how to get that set up in the platform.

First, before we dive into any itinerary specifics, I do want to make one call out.

It's really important that your event dates are accurate before you start on your itinerary.

If you make any changes to your dates in the event details section of the platform, that will reset your itinerary.

So you'll want to make sure that's up to date.

And if you're still kind of in between dates, perhaps some things are up in the air, we really wouldn't recommend getting started on that itinerary until that's solidified.

Once your dates are correct, you can go ahead and head over to this itinerary page and this is where we can get started.

You'll see here you have the option to select a template.

We have some pre made ones for you.

or you can start fully from scratch if you know what you're looking for.

I'm going to use a template here.

You'll see here we have a setup for a mix of work and fun we have arrivals and departures and then all the kind of different placeholders, These are really easy to adjust.

So if you actually want your welcome reception to start at 5, you can easily just shift these up or down if you would like to add maybe an optional drinks moment afterwards.

You're always welcome to do that And then that will be added to your itinerary and then these can be further edited and given more details as you, you need to and as desired.

So let's say you wanted to make sure that it was known that you were going to have your team meeting at the hotel.

Anything that's in your booked vendors will pull up at the top here.

Otherwise we can also pull from from Google for similar things if they're not yet in our database.

So, I'll save and that property will get added there.

And then if someone clicks on this, they'll see that we're having our meeting at the hotel.

You also can go in further and add additional details, link to any documents, whatever is desired.

You'll also see that you have collaborators notes which are only for you as the organizer to see.

These can be things like contact information or anything else that you want to have associated with the event, but not public to your guests.

One thing I will note is that we have this map map functionality here.

So if you wanted to look at what's near the hotel, you're able to easily do that on this map view.

you can head over to this booked vendor section and you'll see all of the vendors that you have already added into the booked section of your platform and you can even quickly add them to your itinerary here.

We also pull in some recommendations in the area based on location.

and you can kind of further narrow these down as desired.

Once you've made all your customizations, put in your vendors, your notes, anything else, this is all good to go.

now during the RSVP process, your guests will opt into using this calendar.

It's right at the top of the guest website.

You'll *see this.

Subscribe to Event Calendar.

We also show it as one of the last steps in the actual RSVP process.

Those who have opted in will then receive the calendar on their Google or Outlook calendars, when you do publish it.

Publishing it is very easy.

You would just go to this Publish Guest Calendar section, check the box, choose your calendar provider and then hit save.

If you've never synced your Outlook or Google account to Boompop before, you'll go through a quick process authorizing that.

If like me, you've already had that set up and you're doing this on a different event, it will just automatically prompt you to publish and sync.

And when you're ready to send this out to everyone, you'll just hit this publish and sync button and anyone that's opted in will receive the invites.

You're welcome to work on the calendar before you're ready to publish it, and no one will see it until that is fully published and the status changes from published to guest calendars to published and syncing, then any changes that you make to the itinerary, those will all be reflected onto your guests individual calendars as well in real time.

One last thing to call out about this section that's quite cool: any vendors that are in our vendor database that you have added to one of your event holds, they will be automatically added to this activities and meals section that we have in the guest website.

Your guests can easily click on the image and be shown where that event is taking place and learn more about the specific location or just do a quick glance over as they're on the website.

That's how you get an itinerary set up on BoomPop.

We hope this was helpful.