Requesting a Hotel Contract

Let's go take a look at how it works.

When you're ready to move forward with booking a hotel, the process is very easy.

All you'll want to do is navigate to the individual inquiry where you've been chatting with the hotel and reviewing the proposal.

First, you'll start off by requesting a contract and confirm that you're ready to proceed.

Then you'll go ahead and put in the signatory on your side.

You can either add an email address if that person is not in the platform, or choose from a list of organizers in the platform.

They'll confirm their legal name and then you can always go ahead and CC anyone that should receive a copy of the contract and be aware of the contracting process.

We'll also ask you if you're planning on booking additional hotels on the platform.

If yes, we'll leave your current proposals open.

But if this is your one hotel and you're ready to move forward, we'll go ahead and automatically close your existing proposals from the other locations that you're not moving forward with.

once you've hit request contract, that request will be sent right to the hotel And they will go ahead and start working on sending the contract your way.

It's possible that a hotel might send you a draft version of a contract for you and your team to redline before sending you the final version for signature.

When that's ready, you'll receive an email, or you can head to the individual inquiry page and review and download the contract right within the platform.

Make any edits or redlines that you need within your preferred software, and then feel free to send the updated version of the contract as an attachment within the messenger The hotel can send you multiple versions of a contract, so you may receive a notification if a new version has been uploaded and added to your inquiry, When the final contract's been sent your way, you'll receive email notifications when it's been sent.

if you're not the signatory and someone else on your team is signing, you'll see this view where you'll be notified that it's been sent to the signatory for review and signature.

If you are the signatory and are going to sign the contract, you can click through the email link and you'll be taken to the platform.

You don't need to be an organizer in the event, but you do need to log in to Boom Pop.

When you're ready to sign, go ahead and hit this Start Signing button.

You'll hit Get Started and then move forward with filling out these fields.

You can insert your signature, put in your name, your title and we'll automatically add the date for you there.

We'll hit Continue and then I agree to submit the contract in full.

This will be sent to the hotel side for their signatures and a fully executed version of the contract will be sent to your email and to anyone else that is cc'd on the contract.

Once the hotel signs the contract and everything is submitted in the platform, you and the signatory will receive a copy of the fully executed agreement right within your inbox.

You also can always head to the View Contract section of your platform to download a copy of the contract.

If you ever have an amendment or an addendum made to your hotel contract, should there be more significant changes made at a later date, you can follow the the same process and sign that agreement and have copies of it within the platform as well.

That's it.

That's the simple way to manage your hotel contracts right within the platform.

we hope this was helpful.