Creating Payment Schedules

In this video, I'm going to show you how to create payment schedules.

So we— as usual, we have started in our dashboard.

If you click Templates in the left-hand menu and go down to Payment Schedules, then you can click Add a New Payment Schedule.

I'm going to click into one that I've already created so that I can show it to you.

So in this payment schedule, you can see that I have two due dates.

One for immediately after the client has signed the contract.

That would be your retainer or deposit.

The other one I have is one month before the project start date.

I've got 50% set up at each of these intervals, but you can split that based on what your actual retainer is and then do the remainder percentage here.

As you create these due dates, you're going to do zero days.

After contract signed by client, enter your percentage, and then you're going to enter your reminder.

Now I have provided you with an email that is specifically designed to remind the client that until they have paid your retainer, you are not booked for their day.

So that's the reminder we want to set up for this payment.

So 2 days after the due date, we are going to send this reminder.

Retainer past due, and then click apply.

For your second payment, we need more reminders because this is going to be one month before their wedding, and so we want to remind them that they have a payment coming up, that they have a payment due today, and that they are past due.

Now remember that these past due reminders are not going to go if they make their payment, so you don't need to worry about that.

So we'll simply do 2 days before due date, select the email that I provided you for your payment due soon.

We'll select 0 days before the due date and select the email I provided you for payment due today.

And then 2 days after due date, you will select the email I provided you for payment past due.

Now you can change this number of days on all accounts to fit your business best, but this is always what I do.

Once you have filled in all those reminders, hit apply, and then voilà, your payment schedule is good to go.

Spend some time really thinking about when you need to get paid and how you can standardize it, and then set it up using these emails I've provided you.

You are ready to move on to the next lesson once you've got your payment schedules all set up.