AmpwiseAI demo

Hey, how are you?

My name is Evert, I'm co founder at Ampwise and I'll show you how we help traders and distributors of physical goods to really save their time in day to day operations.

We have built a tool that can help from the beginning of inquiry all the way till end of delivery.

with your day to day business.

I will show you and run through each step here and represent how a AI can really help and transform your business as well.

Let's get started.

I have sample mailbox over here.

Let's say customer is asking some products from you inquiry for products and they will send you a sample email like hey, please send me your price and delivery time for following items.

Here are some product codes, some quantities and that's it.

a similar way customers can send you inquiry, you know products that are in attachment for that I have prepared demo inquiry and customers can send you, you know like product description somewhere is product code, somewhere is quantity and you have everything here in the PDF and they will just add it as attachment and let you know that hi, give me your best price, that's and send it to me.

They can send it in Excel file or PDF file, both work well.

So to jump into the process is that the first step is inquiry, right?

You're getting inquiry from your customers and most of the inquiries nowadays still come via email.

I'll show you how this inquiry that I just sent detected by AI in our system.

Alright, so if I open up Ampwise system I can see that I already got the first draft that I sent to myself.

And if I open up this email then I can see that this was customer email about inquiry for products and system automatically detected each product from customer email.

So as you can see the first one is a Siemens product.

The third one is a Wago product and there is also some error messages.

You know the product was not found in the database.

This could happen as well.

we have built in that we help you define similar products.

For example in this scenario customer made a mistake.

so they didn't have one zero the inquiry.

also if there's unclear code.

So for example one product code can have different brands.

You can open up here as well and say that it's a Schneider product.

if you have customer extension in the database, for example in this email address there is a customer, then these customers will be automatically Detected by the system as well.

currently case it just came from Gmail so I will choose the customer from here as You can also let teach AI, was it accurate or not by saying yes and that's it.

So can you see already how much time you could be saving?

I wonder if you have 20 or 50 rows like this then to put everything to the earpiece system manually one by one it takes a lot of time and you can make a lot of mistakes as well.

In our case, AI is scanning through the email and connecting with a database of products that you have so you don't need to manually do it one by one.

refresh I can see that I also got another email.

and this is now with the PDF that I sent to myself.

So these are the same products and it detected the same way automatically just within seconds.

Alright, so let's open up the first deal that I sent to myself and let's add it as a deal.

Now we're entering to the second phase of automated RFQs to suppliers.

So if you have price lists available for all those products that you're selling, then you can see each of those suppliers and with their price list information.

Our price list system is really simple.

if you will connect Ampwise with your ERP then we will pull this pricing information directly from erp.

But if you don't have ERP system and you want to use Ampwise as a standalone, then we will simply create you a Google Drive.

And in Google Drive you have all the price lists available just with the product code and with the price.

And these prices will be pulled here for your competition.

So in that case as you can see you don't need to create manually Excel files and compare each suppliers side by side and create equations over there to make sure that you're choosing the right ones.

System automatically chooses the best price for you over here as a next step, as you can see Sonepar did not offer those products in the bottom over here and you don't have price for that.

So it's really easy to solve it.

You simply click here, inquire and you will send inquiry to Sonepar directly.

If you want you can also click all and then all suppliers who do offer those brands that customer is asking will get proper email with attachments and Excel file from you.

Really cool.

So you don't need to manually send one by one each email, but with one click it will send out email to multiple suppliers to get their best price.

So if I open up my mailbox now, this is a mailbox of supplier.

Then supplier will get email like this.

Dear Sonepar, we kindly ask you for price and delivery time for following items.

And these are all the same items that you're requesting to get the price.

Usually how suppliers reply, they will simply click reply and they will send you something like this.

Sure, here is my price and delivery time.

They have a product quantity, price and delivery time.

It can be written in weeks, it can be written in days, it doesn't matter.

And they click send.

Same way works, you know, in Gmail if supplier will reply to you with Gmail writing sure, here is my offer delivery time, I don't know, three weeks or they can even write 30 days it doesn't matter.

And I will send it back to Ampwise they can do same with PDF and Excel file and and it's easily understood by AI.

And now as you can see we are in the second phase of getting automated RFQs from suppliers.

And as you can see here, my deal went from the first stage to the second stage and you can see it's in inquiry stage.

I have sent out five inquiries to my suppliers and two of them have already replied.

If I open it up, I can see that I.

Uh-huh.

Aha.

Sonepar and manufacturer, they have both replied to me.

If I open up this deal, I can see the same email that supplier sent to me and AI will automatically detect all the prices that supplier gave to me.

So as you remember, before that I had a list price but now with offer they gave me much better price.

So before that I had €40.

But now it's 31.

And even if it's increasing the price, then I can also see the difference over here.

And I will just simply check one by one.

I can close it, I can do the same thing for manufacturer and then I will choose what price, what product I'm buying from, what supplier.

I will add my margin.

It can be for example 20% or I can lock it, I can put for everyone, for example 16%.

And it's all up to you what type of percentage you want to sell.

And then you are ready to send out offer to your customer.

If you want, you can add comments and send out offer.

so the deal now went from send offers to receive orders.

So you're waiting your customer to let you know that yes, these products or prices are okay and I want to buy them from you.

So as you can see, we went from second stage to the third stage of getting the orders.

And as you can see here, now my customer got offer from me.

This is the proper offer.

Here is my, you know, add comments, additional comment.

And these are all the products, all the prices and delivery times.

Here is also proper PDF for my offer.

Of course you can add your own logo, your own colors.

And this is the offer what customer gets.

And after that, if customer tells you that, you know, sure, sure, I would to buy or if they add attachment that here is my proper order, then this deal will be changing its status from offer to order.

And right now I will just confirm the order because I know the customer is confirming it and I'm ready to send out purchase orders to my suppliers.

And this is called order confirmation stage.

I will open it up and I will send out POs to my suppliers.

Yes, it notifies me that there's a payment term prepayment, but I will send it out anyway.

I trust my customer and here I can see that I send out POs to 1, 2, 3 different suppliers and I'm waiting for their reply to confirm all the prices that were offered before.

All right, so now my supplier order confirmation.

here is a proper PDF saying what orders I would like to buy from them, what is the price and what is delivery time.

Of course I have also Excel file here showing all the products that I would like to buy from them.

So usually what suppliers do, they just copy paste all the product codes from this Excel file and then send out order confirmation from their system or they will simply reply, sure, here is My order confirmation, they will add order confirmation file they will send it back to Alright, so now as you can see, from the first stage it went to the fourth stage and it says sourcing.

And if I open up this deal I can see that suppliers have replied but there is a problem.

I see that Sonepar has replied but with only 47% accuracy.

So let's check what's happening here.

Aha.

so as you can see the quantity that I was requesting was 13 but they actually confirmed 15.

And it's same is that with the price.

So my first price was much smaller than the price that they confirmed.

And And they even removed some of the products that I was asking for from my purchase order.

So there's many mistakes that otherwise I would need to manually check one by one.

But right now AI detected them for me.

So I will close the tab over here And in final stage if everything is fine, I approve it, I can send out order confirmation.

And if order confirmation has been sent to customer then I am here know end of this fourth pillar over here.

And finally I'm waiting for the delivery.

How stock incoming works basically if you get invoice from your supplier that these are the products that will be arriving to your warehouse soon.

On this invoice they usually have multiple purchase orders.

How you need to do right now is manually check this invoice and check open purchase orders what you have and then check if all the products really arrived the warehouse or not.

How it works with we have purchase orders manager and here you can see all the open purchase orders.

Once you get stock incoming email with invoice, then you simply forward this email to a specific address that you have dedicated and AI will connect with all the open purchase orders that you have.

And if you have any issues over there, then it can be automatically connected.

And then this invoice with all the open purchase orders that you have will be connected with all the open orders.

And in that way you are at the end of the cycle, from the beginning all the way till the end.

So we're not doing any invoicing, we are not measuring what's in warehouse.

This is all done by our ERP, system.

We are more like a tool for the front end to help to really understand in each of those steps what are the products coming to our warehouse, what are the inquiries coming in, orders coming in and will really help to solve all those issues here.

So if you have any questions, let me know.

Let's book a demo and we'll run into your products and your company systems.

Thank you so much.

Talk soon.

Ciao.